Trips booked. Budgets held. Receipts filed.
Tell Pioneer who needs to be where. It books inside your policy, holds the budget before money moves, and files every receipt before finance asks.
Free for up to 8 travelers. No card to start.
Mara Lindqvist · 10:14 AM
Get the design team to Austin for the offsite, Oct 14–17. Keep it under $4,700.
Pioneer is on it · 4 travelers, 3 nights
Austin offsite
Oct 14–17 · 4 travelers
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SEA → AUS · 9:40 AM
4 seats · economy flex · bags in
$1,236.40
Booked Searching
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Hotel Caliche, East 6th
3 nights · 4 rooms · breakfast in
$2,459.16
Booked Holding rooms
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Airport transfer
AUS pickup → hotel · 2 cars
$71.30
Booked Searching
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Receipts filed
3 of 3 matched to card ·· 4417
3 / 3
Filed Matching
Trip booked
$3,766.86
of $4,700 budget
$933.14 left for per diems
Auto-approved
The travel desk for 640 remote teams, from eight people to sixty.
One message in. A booked, reconciled trip out.
No booking tool to learn and no forms to fill. Pioneer works where your team already talks, and reports back there too.
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1
Ask like you’d ask a person
Post the trip in chat or email: who, where, roughly when, and a ceiling. That is the whole form.
#Offsite in Austin mid-October, the four of us, under $4,700.
Posted in #team-travel · 10:14 AM
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2
Pioneer books inside policy
It compares 212 fares and stays, keeps what fits your rules, and asks a person only when something doesn’t.
Hotel is $41 over the nightly cap
Approved by Mara in 2 min
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3
Receipts file themselves
Every charge on the card is matched to its booking and its receipt, then sent to your books the same day.
Hotel Caliche · $2,459.16
Matched to card ·· 4417
A travel desk that never logs off
Pioneer watches every trip from the first fare to the last coffee receipt, so the person who used to do all of this can go back to their actual job.
Every trip has a budget before it has a booking
Set a ceiling per trip or per person. Pioneer spends against it live and stops at the line.
Q4 trips
Spent of cap
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Austin offsite
$3,767 / $4,700
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Chicago sales kickoff
$3,870 / $4,200
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Customer visit, Denver
$640 / $1,100
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Design week, Tucson
$2,215 / $3,000
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Hiring trip, Columbus
$388 / $900
DEN → RDU · 7:10 AM canceled
Rebooked 9:25 AM · seat 14C
Rebooks when plans slip
A canceled flight is replaced before your teammate reaches the gate.
- Denver $92 / day
- Raleigh $74 / day
- Boise $80 / day
Per diems for every US city
Daily meal allowances at local rates, capped by city.
Policy that bends where it should
Hard caps for hotels, soft limits for coffee, a person for the rest.
- Card ·· 4417
- Booking MSA-8812
- Receipt matched
Card, booking and receipt, matched
Each charge lands already paired with its booking and its receipt.
Budgets that hold before the money moves
Pioneer checks every fare and every room against the trip budget and your policy first. Anything over the line waits for one tap from the right person.
- Caps per trip, per person or per night
- Approvals routed to whoever owns the budget
- A compliant alternative offered with every exception
Chicago sales kickoff
4 travelers · cap $1,050 each
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Kai Brandt
Account executive
$1,012
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Ines Moreau
Sales lead
$948
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Jordan Wu
Solutions engineer
$1,031
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Ade Bello
Account executive
$879
Hotel over the nightly cap by $41
Kai Brandt · West Loop, 2 nights · $231 a night
Approved by Mara · 2 min
What a quarter with Pioneer looks like
Medians across 640 teams in their second quarter on Pioneer, measured against the quarter before they switched.
- from a request in chat to a booked trip inside policy
- 11 min
- of receipts filed and matched with no human touch
- 96.4%
- saved per trip against each team’s old average
- $212
- handed back to the ops lead every single week
- 3.5 hrs
Hotel Caliche
Austin · Oct 17 · folio 20417
- Room · 3 nights × 4 $2,028.00
- Hotel occupancy tax $344.76
- Breakfast $86.40
Total $2,459.16
HOTEL CALICHE AUSTIN TX
Card ·· 4417 · Oct 17
$2,459.16
Matched
Sent to your books · Oct 17, 6:02 PM
Every receipt, filed the moment it exists
Pioneer pulls receipts from the travel inbox and from hotel folios, reads them, and pairs each one with its card charge. Month end turns into an ordinary Tuesday.
- Receipts read from email, folios and photos
- Coded to your categories and cost centers
- Sent to your books the same day
Ops leads stopped being travel agents
What changes when the person who ran every trip gets their week back.
We moved nineteen people to Santa Fe for a week and nobody filed a single expense report. Pioneer did the booking, the budget and every receipt.
Noor Haddad
Head of Operations, Brightfold
19 travelers · 0 expense reports
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Our old travel tool needed a login, a policy PDF and a lot of patience. Now people ask in chat and have a confirmation before lunch.
Sam Okoye
Founder, Ostra
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Month end used to be two days of chasing receipts. It takes about twenty minutes now, and most of that is coffee.
Rui Tavares
Finance lead, Halden
Questions ops leads ask first
Not sure Pioneer fits how your team travels? Write to us and a person replies within one business day.
[email protected]Whose card does Pioneer book on?
Yours. Connect a company card or issue a virtual card per trip; Pioneer never holds your money.
What happens when someone wants something off-policy?
Pioneer asks the approver you named, with the price difference and a compliant alternative. One tap either way.
Can it handle trains, rental cars and per diems?
Yes. Flights, rail, cars, stays and daily allowances in all 50 states, all counted against the same trip budget.
How does it find the receipts?
It reads the travel inbox you forward to it and the folios hotels send, then matches each one to its card charge within minutes.
Does it work with our accounting software?
Matched expenses export daily to the major ledgers, coded to your categories. Everything else gets a clean CSV.
What does it cost?
Free for teams with up to 8 travelers. After that it is $9 per traveler a month, with no booking fees on top.
Book the next trip with one message
Free for up to 8 travelers. Connect a card, post a trip, and watch it book itself.