Swap shifts, nottexts.
This week's schedule on everyone's phone. Crews swap shifts in two taps, managers approve in one.
4.8 on the App Store, from 2,140 crews
Free for one site and up to 25 people.
9:41
Morning, Sam
This week
Sep 14 – 20
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M
14
-
T
15
-
W
16
-
T
17
-
F
18
-
S
19
-
S
20
31.5 hrs
4 shifts
-
Mon
14
Line cook
11 AM – 7 PM · Harbor St
-
Wed
16
Prep
7 AM – 1 PM · Harbor St
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Sat
19
Close
5 – 11:30 PM · Harbor St
Swapped
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Sun
20
Line cook
12 – 8:30 PM · Canal St
Swap request
Jonah Reyes
Takes your Sat 19 close, gives you Sun 20 brunch
Waiting on manager
Approved
Dana approved it in 6 min
Sat close is Jonah's. Sun brunch is yours.
Scheduling 1,140 kitchens, cafés and shop floors
- Harbor & Pine
- Brasa
- Northgate Market
- kettle co
- Olio
- Fieldhouse
The whole week, handled from the floor
Rota is built for people who clock in, not people who sit at desks. Everything works one-handed, on a break, in under a minute.
Trade a shift in two taps
Pick the shift, pick who covers it, send. Rota only offers it to people with the right role and hours to spare, so the manager's yes is a formality.
Offer your shift
Sat 19 · Close
5 PM – 11:30 PM · Harbor St
Can cover it
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Priya Nair
Line cook · 14 hrs left this week
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Jonah Reyes
Line cook · 9 hrs left this week
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Casey Lund
Line cook · trainee · Needs sign-off
Send to Jonah
Open shifts fill before service
Post a gap and it goes to everyone qualified to take it. The first yes wins, and the manager gets one notification instead of forty.
Open shift
Filled in 9 min
Fri 18 · Close · Kitchen
Tomás took it
3 people said yes. First qualified yes wins.
Hours you can check before payday
Every clock-in, break and swap lands on one timesheet, so the number on the paycheck is the one you expected on Thursday.
This week
$551.25 est.
31.5 hrs
-
Mon
-
Tue
-
Wed
-
Thu
-
Fri
-
Sat
-
Sun
Includes Sun 20 brunch, swapped in
August 2026
6 min
Median time from a swap request to a manager's yes, across every site on Rota.
- shifts swapped on Rota in August
- 38,412
- of open shifts filled before service started
- 93.7%
- handed back to each manager, every week
- 2.4 hrs
5 screens
The one scheduling app people actually open
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Week 38
Sep 14 – 20
31.5
hours scheduled
-
Mon 14
Line cook · Harbor St
8h
-
Wed 16
Prep · Harbor St
6h
-
Sat 19
Brunch · Harbor St
7h
-
Sun 20
Line cook · Canal St
8.5h
This week
Everyone's shifts, hours and who's on with them, updated the moment the manager publishes.
-
-
Swaps
3 waiting
6 min
median to approval
-
Jonah → Sam
Sat close for Sun brunch
Approved
-
Priya → Casey
Fri line, 5 PM
Waiting
-
Riley → Alex
Tue opening, 6:30 AM
Waiting
-
Jordan → Sam
Thu prep, 7 AM
Declined
Swaps
Every request in one inbox, with who asked, what they offered and where it's stuck.
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-
Open shifts
Canal St
4
gaps this week
-
Fri 18 · Close
Bar · 6 PM – 12:30 AM
3 of 3
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Sat 19 · Brunch
Floor · 9 AM – 3 PM
2 of 3
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Sat 19 · Line
Kitchen · 4 PM – 11 PM
1 of 2
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Sun 20 · Dish
Kitchen · 11 AM – 5 PM
0 of 1
Open shifts
Gaps go to the people qualified to fill them, and fill in the order they said yes.
-
-
My days
From Sep 21
4
days a week, max
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Weekday mornings
Before 2 PM
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Weekday evenings
After 5 PM
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Saturdays
Any time
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Sundays
Until 6 PM
Availability
Crew set the days they can work once, and Rota stops scheduling them around exams and school pickups.
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-
Timesheet
Pay period 17
$551.25
estimated this week
-
Clocked
4 shifts
31.5h
-
Breaks
Unpaid
1.5h
-
Swapped in
Sun 20 brunch
+7h
-
Swapped out
Sat 19 close
−6.5h
Timesheet
Clock-ins, breaks and swaps on one sheet, so payday holds no surprises.
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Crews say it before their managers do
4.8 average across 2,140 App Store and Google Play reviews
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I swapped a Saturday close from the bus stop. My manager approved it before I got home. That used to take three days and a group chat argument.
Jordan Okafor
Line cook, Brasa, Denver
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Sunday night I publish the schedule and I'm done. Swaps come to me already matched to someone qualified, so I just tap yes.
Morgan Hale
General manager, Harbor & Pine
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Our open shifts used to go to whoever read the whiteboard. Now they're gone in about ten minutes, and it's fair.
Riley Chen
Store supervisor, Northgate Market
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I check my hours against the timesheet every Thursday. Two months in, my paycheck hasn't been off once.
Sam Ortiz
Barista, kettle co
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Forty-two staff across two sites and I haven't printed a schedule since March.
Avery Brooks
Operations lead, Olio
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New hires get it without training. They open the app, see their week, and that's the onboarding.
Alex Moreau
Head chef, Fieldhouse
Questions from the back of house
Anything else, ask the people who built it. We answer within a business day.
[email protected]Does my crew need to download anything?
They get a link by text and see their week right away in the browser. The app adds reminders and one-tap swaps, and it's free on iPhone and Android.
Who approves a swap?
Whoever you choose per site: a manager, a shift lead, or nobody for same-role swaps. Rota only offers a shift to people with the right role and hours to spare.
Can Rota stop people going over their hours?
Yes. Set a weekly cap per person or contract, and swaps that would break it are never offered. Minor labor rules are built in for all 50 states.
We already use a POS for clock-ins. Does it connect?
Rota reads clock-ins from the major restaurant and retail POS systems and exports timesheets to payroll as CSV. Setup takes about twenty minutes.
What does it cost?
Free for one site with up to 25 people. After that it's $2.90 per person per month, and managers never count toward the total.
How long does it take to get a team on it?
Most sites publish their first schedule the day they sign up. Import staff from a spreadsheet, send the invite link, and people start joining within the hour.
Put the week in their pocket.
Free for one site and up to 25 people. Send the invite link on Sunday and the whole crew is on Monday's schedule.
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